Effective Delegation

The most effective leaders delegate responsibilities, demonstrating a willingness to share tasks and empower staff. One person cannot do it all, but delegation requires thoughtful planning, clarifying expectations, gauging skills and commitment, and appropriate follow-up. Delegation also frees supervisors to have adequate time to focus on important tasks that they may not be able to get to otherwise, thus expanding their impact. It also contributes to the growth and development of direct reports, promoting their skills and capabilities and creating future leaders! When done well, delegation expands the supervisor’s influence and reputation.

Despite many benefits, there are obstacles that often get in the way of effective delegation. These include a need for control, a tendency to micromanage, lack of trust or confidence in staff, believing you can always do it better, and a need to be sure it is done exactly your way. A strong ego can be an overarching issue. Obstacles can be overcome by increased self-awareness, better understanding how your actions and behaviors impact others, and a commitment to learning your colleagues’ skills and aspirations.

To be a more effective delegator, develop a plan following these steps:

1.  Analyze your job tasks and how your time is spent 

2.  Determine which tasks you could delegate  

3.  Consider who on your team could do these tasks 

4.  Clarify details and expectations 

5.  Roll out a plan with clear communication

6.  Train your staff to take on their new responsibilities

7.  Follow up and check in to ensure accountability

8.  Seek outside training and coaching to increase your effectiveness.

We each have an extraordinary opportunity to make a difference in people’s lives, including our own. Don’t underestimate your impact!